Constitution for the Management of the
Queen Elizabeth II Silver Jubilee Activities Centre
Adopted on 26th October 1977
The name of the Activity Centre shall be “the Queen Elizabeth II Silver Jubilee Activities Centre” (hereinafter called “the Centre”). The founder members of the Centre shall be those indicated in the Schedule hereto who together with any new members appointed from time to time shall be referred to collectively herein as “the Association”.
The object of the Association shall be to provide facilities for the recreation or other leisure time occupation of people with a physical or learning disablity in the interests of social welfare with the object of improving their conditions of life.
(a) Any person, statutory authority, corporate body, voluntary or other organisation may be invited by the Association to participate in its work and to appoint such number of representative members as the Association may from time to time determine.
(b) The Association may from time to time invite a person holding any office to become an ex-officio member of the Association.
(c) Participating authorities, corporate bodies and organisations may appoint deputies to replace representative members who are unable to attend any particular meeting of the Association.
(d) The Association may invite any person to attend its meetings as an observer but without the power to vote.
(e) Any member of the Association may by notice in writing to the Secretary of the Association resign form membership of the Association and the resignation shall take effect from the date of receipt of such notice by the Secretary.
(a) At the annual meeting the Association shall elect a chairman and such other honorary officers (including a president, vice president, secretary and treasurer) as the Association may from time to time decide.
(b) Subject to sub paragraph (c) below the chairman and the honorary officers shall hold office until the conclusion of the annual meeting of the Association next after their appointment.
(c) The Association may at its discretion appoint one or more vice presidents to serve for life.
(d) the chairman and the honorary officers shall be ex officio members of the Management Committee and any other committee.
5 MANAGEMENT COMMITTEE
(a) There shall be a Management Committee consisting of members of the Association whose duty it shall be to carry out the general policy of the Association and subject to any conditions imposed from time to time by the Association to provide for the administrative management and control of the affairs and property of the Association.
(b) The Management Committee shall have the power to co-opt persons not being members of the Association provided that the number of co-opted persons shall not exceed one third of the total number of elected members serving on the Management Committee.
(c) All members of the Management Committee shall retire annually but shall be eligible to be appointed or co-opted again.
(d) The Management Committee may invite any person to attend its meetings as an observer but without power to vote.
(e) Any casual vacancy in the Management Committee whether it be in the offices of honorary officer or member may be filled by the Management Committee and any person appointed to fill such a casual vacancy shall hold office until the conclusion of the next annual meeting of the Association and shall be eligible for re-election at that meeting.
(f) The proceedings of the Management Committee shall not be invalidated by any failure to appoint or any defect in the appointment, election or qualification of any member.
(g) The Management Committee shall have power to appoint such subcommittees as it may from time to time decide and may determine their powers and terms of reference including the exercise of any function or power delegated to them by the Management Committee provided that the actions and proceedings of such subcommittees shall be promptly reported to the Management Committee at its next meeting
6 ANNUAL MEETING
(a) The annual meeting of the Association shall be held in each year at such time (not being more than fifteen months after the holding of the preceding annual meeting) and in such place as the Management Committee may determine. At least twenty-one clear days’ notice shall be given in writing by the secretary to the members. Other meetings of the Association shall be held at such times as may be determined by the Association.
(b) A special meeting of the Association shall be called at fourteen days’ notice in writing upon the written demand of seven members or by the president or by the chairman of the Association or by the Management Committee.
(c) At the annual meeting the business shall include the election of a chairman and honorary officers, the election of all persons to fill vacancies on the Management Committee, the appointment of auditors and the consideration of an annual report of the work done by or under the auspices of the Association and of the audited accounts.
(d) The proceedings of the Association shall not be invalidated by any failure to appoint or any defect in the appointment, election or qualification of any member.
7 RULES OF PROCEDURE AT ALL MEETINGS
(a) The quorum at any meeting shall be one fourth of the members entitled to vote thereat or such other number as the Association may from time to time determine.
(b) All questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat. No member shall exercise more than one vote notwithstanding that he may have been appointed to represent two or more interests but in the case of an equality of votes the chairman will have a second or casting vote.
(c) Minute books shall be kept by the Association or Management Committee and all other committees (if any) and the secretary shall enter therein a record of all proceedings and resolutions.
(a) All moneys raised by or on behalf of the Association shall be applied to further the objects the Association and for no other purpose providing that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration of any officer or servant of the Association or the repayment of out of pocket expenses.
(b) The honorary treasurer shall keep proper accounts of the finances of the Association.
(c) The accounts shall be audited at least once a year by a qualified auditor or auditors.
(e) The Association’s financial year shall run from 1st April to 31st March.
9 TRUST PROPERTY
The title of all and any moneys and property which may be acquired by or for the purposes of the Association shall be vested in the Trustees who shall be appointed by the Association and who shall enter into a declaration of trust setting forth the purposes and conditions under which they hold the same in trust for the Association. The number of Trustees shall not be less than three nor more than eight unless a trust Corporation is appointed to act. All Trustees shall be ex officio members of the Association and of the Management Committee.
The Association may at any time be dissolved by a resolution passed by a two thirds majority of those present and voting at a meeting of the Association of which at least twenty one clear days’ notice shall have been sent to all members of the Association. Such resolution may give instructions for the disposal of any assets held by or in the name of the Association provided that if any property remains after satisfaction of all debts and liabilities such property shall not be paid or distributed amongst the members of the Association but shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Association as the Association may, with the approval of the charity Commissioners or other authority having charitable jurisdiction, determine.
11 ALTERATIONS TO THE CONSTITUTION
Alterations to the constitution shall receive the assent of not less than two thirds of the members of the Association present and voting. Any proposal for the alteration of the constitution shall be delivered in writing to the secretary of the Association at least twenty eight clear days before the meeting at which the proposal is to be brought forward. At least fourteen clear days’ notice in writing of such a meeting shall be given by the secretary to the members and shall include notice of the alterations proposed. No alteration to Clause 2 shall be made without the approval of the Court or the Charity Commissioners or other authority having charitable jurisdiction. No alteration shall be made to Clause 2 which will cause the centre to cease to be a charity in law.
The Interpretation Act 1889 applies for the interpretation of this constitution as it applies for the interpretation of an Act of Parliament.